Rules allow you to move, flag, and respond to email messages automatically. You can also use rules to play sounds, move messages to folders, or display new item alerts.
The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you've already received.
Create a rule in your Outlook Desktop
- Right-click a message in your inbox or another email folder and select Rules.

Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.
In the Create Rule dialog box, select the first three checkboxes and change the Subject contains to just [Thread] Task

In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up 
Click OK
If you don't have a folder created yet, click New to create a folder called 'Thread tasks' for example.


Click OK again to save your rule.
This rule will now automatically send emails received from Thread with task notifications to that Thread Tasks folder, to not clog your inbox.
Create a rule on your Outlook on the Web
1. Right-click a message in your inbox or another email folder and select Advanced actions -> Create rule
2. If you already have the folder where you want to move those emails to, select the folder from dropdown menu. Otherwise, click on More options.
3. The From field will auto-populate with the email address you received this email from. Click on Add another condition and select Subject includes.
4. Enter the text [Thread] Task
5. In Add an action choose Move to
6. Select the folder, or click Create new folder
7. Once completed, click Save.
This rule will now automatically send emails received from Thread with task notifications to that Thread Tasks folder, to not clog your inbox.
Related Articles
Creating a task via the Outlook add-in
Creating a task via the Outlook add-in When adding an email and/or attachment(s) into your matter in Thread, you can create a task for this email and/or attachment(s) directly within the add-in, for any users to follow up on this, i.e. to respond to ...
Set Task Subjects - Admin
All tasks created on Thread must have a task subject / title. When creating a task, you can enter a unique subject, or you can use existing set subjects created in Settings. Having task subjects pre-set helps to create tasks faster, allowing users to ...
Creating Tasks for Emails
If an email requires a follow up action, you can create a task directly from the email within the matter. 1. In the left pane of your Thread page, click Matters. 2. In the search bar provided, search for the matter on which you want to create an ...
Matter Emails - Overview
There are many benefits to working with matter emails in Thread. You can send emails directly from a matter, attaching matter documents, using an email template or snippet to quickly compile an email pulling the details from the matter. You might ...
Importing Emails to a Matter Inbox
You may have had correspondence with a client or other people involved in a matter through your Outlook email account.If so, you can easily import these emails to the matter inbox on Thread. 1.Click on Matters in the left pane of your Thread page ...