'Bookings with me' page

• Bookings with me: setup page A personal booking page only you can see, where you can create meeting types that others can book with you. You can access this page through Outlook on the web. After you set up your page and added meeting types, you can share it with others. For example, you can add it to your Outlook signature (see Share your page below).
• Attendee view When you share your Bookings with me page link with others, they will see the attendee view. Anyone that has your Bookings with me page link can view and schedule all your public meeting types. You are in control of who you share that link with. 
  • You can choose instead to only share private meeting link which can only be viewed by people who have the link for that meeting type. When accessing the scheduling view for a private meeting, only that meeting type will be visible. The difference between public meetings and private meetings is private meetings can have different links and the links expire after 90 days. You can also set private links to expire after a one-time booking. See below for more details on meeting types.

            Example of a booking page attendee view:

            

To see more on how the process of booking with you looks for your attendees, click here.

Create 'Bookings with me' page

You can get started via the Create bookings page menu item in your Calendar on Outlook for web, or directly via the Bookings with me setup page.

1. Open Calendar in your Outlook on the web.
   
2. Select the Create booking page link that appears in your calendar to create Bookings with me.
   

      

Note: That menu item text will change to Edit bookings page after setup is complete. 

      3. Upon opening your new Bookings with me page (Bookings dashboard) notice the "Get started..." pane.  Once you begin the setup process, a colored bar here will indicate progress to completion. 

      

      You will be able to create meeting types for various purposes and name them accordingly. To get started, you can just create a simple public meeting. 

      4. Click the plus sign within the Public meeting pane to create a meeting type. Doing so will also initiate the Bookings page setup process. See below for more details on how to Create a meeting type.

      5. To change your banner image, click the [...] icon by Share then select Edit banner image to proceed.

      6. Once you completed the page setup and added a public meeting type, you can share your bookings page. If you only have private meeting types added, you can share just the private meeting type link.

Meeting Types

Custom meeting types give you the ability to customize when you want to meet and how that meeting type is shared with others. You control whether each meeting type is public to your scheduling page or is private and can only be accessed by a select group of people. 

Public meeting types can be accessed by anyone that has your Bookings with me page link. You decide who you share your Bookings with me page link with. You can also share direct link to the public meeting type created. To edit the meeting type, just click on it to open the edit page, or click on the ellipsis for more options. 

Private meeting types are only available to people that you share the individual private meeting type with. Private meeting types can also generate single use links. Single use links expire after their first booking. To generate share links, click on the ellipsis for more options.

Create a Meeting Type

Create a Meeting Type from your Calendar

1. Open Calendar in your Outlook on the web.
2. Click the New event dropdown and select Bookable time to create a Meeting type.
   

      

      

Create a Meeting Type from your Booking with me page

         

 Category Same as Outlook categories. Visible only to you.

 Description Purpose of meeting, etc.

 Location Physical or online (e.g., Teams).

 Duration Default is 30 minutes.

 Public (anyone with page link can see) or Private (access only via meeting link).      

 Meeting hours. Use regular hours per your Outlook or specify custom availability.

 Buffer before mtg. Ensures a stated duration remains unbooked prior to meeting start.

 Buffer time after.  Specified amount of post-meeting time remains unbooked for you.

 Limit start time to. Sets interval of suggested start times (independent of meeting duration).

 Minimum lead time. Booking must be done at least this far in advance of meeting time.

                  

Share your page 

Let others know it’s available for them to schedule meetings with you. 

Note: You must have a public meeting type added to be able to share your booking page.

Select the Share button for available page-sharing options: 

            

 Copy link puts a link to your public Booking page into the clipboard for easy sharing.

 Share via email opens an automated send function in Bookings with me.

 Add to email signature automates adding to your Outlook email signature.  

To see how the process of booking with you looks for your attendees, click here.

Add my bookings link to Thread email signature

Copy your bookings page link as seen above, and paste it to your Thread email signature.

Troubleshooting

1) 

If your attendees see this message when they access your bookings with me page, it is because you don't have any public meeting types created and you need to add some or share your private meeting type link with them instead.

FAQ

1) Can I make changes to the booking?

Yes, you are still the organiser even though the attendee booked a meeting, and you can edit the meeting in your Calendar. The attendee will receive an email with any changes you make.

2) Can the attendee make changes to the booking?

Yes, they receive an email confirmation with the link to make changes if needed:

on click of the link they go to this page where they can choose the desired option:

3) Where can I see all bookings made via Bookings with me page?

All bookings are showing in your Outlook Calendar.

4) How can I know if the private meeting type was already shared with anyone?

Hover over the link icon on your private meeting type to see if there are shared links already. Note: It does not show who the links were shared to.

  

You can also see if the meeting type has shared links at the bottom of the page when you click on the meeting type.

5) Will buffer time block that time in my Calendar also, or only block the time of the meeting duration?

It will only block the time for the meeting duration.

6) Can more people be invited to the meeting?

Yes, you can edit or forward the booking to invite more people if needed. Once edited, or forwarded, the invitees will show on the list of attendees for the meeting.